This is our step-by-step guide for first time Live365 users. Topics include understanding library organisation, uploading media, creating events, programming playlists and promoting your station.
Step 1: Create Tags
Tags are a great way to organise your uploaded music. Live365’s flexible design allows you to create your own Tags for sorting and searching your music library. The method of sorting your library is up to you. Most commonly, Live365 users sort their media by genre but you could use your Tags organize your library according to track language, artist, upload date, decade or mood, for example. Tags also aid in Playlist creation.
To get started with Tags, click on the Media tab of the Navigation Bar on the left side of the Live365 interface, then select the Tags option.
Add a descriptive name for your Tag by typing in the Tag Name textbox.
Optionally color-code your Tags by choosing a color from the palate, when you click on the color field.
In addition to helping to organize your library, creating Tags makes it easier to curate Playlists. You can create as many tags as you need. Each Track can have any number of Tags.
Edit or delete your current Tags by using the pencil or trash icon, respectively. Once you have created a Tag, you will see these icons to the right of each Tag entry in the Tags pane.
Step 2: Upload Tracks
Before you can add content to your Events, you will need to upload tracks to your station library. Tracks don’t necessarily need to be music. You can also upload pre-recorded spoken word tracks such as interviews, station jingles, podcasts, etc.
To get started uploading Tracks, click on the Media tab on the left side of the Live365 interface, then choose the Upload Tracks option. Live365 only supports the upload of .mp3 and .m4a audio formats. We recommend that you upload tracks with 128kbps.
Choose Tracks from your computer or external hard drive to upload. These will be stored in your station’s media library and ONLY be available to you. (At this time, Live365 does not have a shared music library. This is a feature we hope to add very soon.)
Click on the green “+Add Files” button. Choose the tracks from your computer in the window that opens. Alternatively, you can also drag and drop files from your hard drive into this window. If you intend to upload tracks in bulk, we recommend doing so in smaller groups of similar content types, such as by artist or genre. Uploading promos and Station ID tracks separately will make for easier labelling.
The uploads will not start automatically, you must click the blue “Start Upload” button.
Cancel the upload at any time by clicking on the yellow “Cancel Upload” button.
Live365 will detect if you have already uploaded a copy of the current track and will not upload duplicate copies.
Once the upload is complete, clicking on the blue “Tag these tracks” button will open a new window from which you can Tag all the tracks in the upload window in a single action. This is the best way to add Tags and Types in bulk. Further tags can be added at a later time from the Tracks section of the Media tab, found in the Navigation Bar.
Clicking on the “Tag these Tracks” button will open a new window. Track Types are predefined categories: Music, Talk, Advertisement, Station ID and Promo.
Tags are the categories that you’ve created in step 1. Each track can have more than one Tag, but only one track Type. Once Tags & track Types have been added, click the red “Save” button.
Step 3: Edit your Track metadata
It’s a good idea to review the tracks that you’ve uploaded to ensure that they have correct titles, artist and album information. Navigate to the Tracks pane by selecting Media > Tracks from the Navigation Bar.
This is an action menu.
Click on the action menu to edit the track metadata or delete the track from your library. You can also double click anywhere on the track to edit the metadata Tags.
Editing the track metadata will open a new window in which you can add metadata information, edit Tags, track Type and add an image to your track. Track types are an important part of organizing your library, especially for station jingles, etc.
Having complete metadata makes it easier for you to search for tracks in your Library. Scroll down to the bottom of the Edit Song Metadata window.
You will see a “Choose File” button. Choose the desired album image file from your computer. The selected album art is displayed on your station page in the Live365 directory. Note that album art on the embeddable licensed player is automatically selected from a different directory. Uploaded album art is for the Live365 station directory only.
You can preview the track by clicking on the play button in the preview section of the Edit Song Metadata window. This helps to ensure that you're editing the metadata correctly.
Click the red “Save” button to confirm your changes, or click the “Cancel” button to discard any changes you’ve made.
Step 4: Create Playlists
Click on the Playlists tab in the Navigation Bar on the left side of the Live365 interface.
Create your first Playlist by adding a name in Playlist Name textbox.
Choose a color and then click the red “ADD” button to create the Playlist. The color of the Playlist will affect the color of the Event when the Playlist is added to the Schedule.
The way you program your station is up to you. One suggestion for beginners is to start by creating Playlists labelled by the air date. This makes it easier to associate your Playlist with your Event in the Schedule tab. For example, we created the Playlist Monday AM for an Event that we intend to broadcast on Monday morning.
Once you’ve created your Playlist, click on the Playlist name to add media to your newly created Playlist.
On the left side you should see the tracks you’ve uploaded to your library. On the right will be your selected Playlist.
Use this button to add a track to your Playlist.
To add tracks to your Playlist click the button to the right of the track length. You should see the track is now in the Playlist. Add as many tracks as you like to create the perfect Playlist for Monday AM. Note that you cannot edit track metadata from the Playlist tab. All metadata adjustments must be done from the Media tab > Tracks tab.
Use the search bar at the top of the pane to find specific Tracks. You can add keywords from the track title, artist or album. The search will examine at all fields simultaneously as you type.
Refine the search of your music library by clicking the “Filter” button found at the right hand edge of the search bar.
You can search by Tag or Track Type. Or search for specific track names by typing in the search bar at the top of the Playlist pane.
Please note - when creating Playlists you must comply with a law called the DMCA (Digital Millennium Copyright Act). The DMCA was enacted to protect artists from having internet radio broadcasters upload their entire albums in sequence. DMCA primarily restricts you from repeating an artist too many times in a row. See below. Much has changed with online music since this law was enacted, but it is still a law today and must be followed. You can read more about the DMCA here.
As you add tracks to your Playlist, you will see a cumulative run time at the top of the Playlist pane. Add tracks to the Playlist until you’ve reached your desired run time. If you schedule a playlist of 45 minutes into an hour long event, the Playlist will loop again from the beginning to fill the entire Event slot.
Don't forget to add 4 minutes of ads per hour of programming for the Ad Revenue Sharing Program.
Once you have filled your Playlist, click on the “DMCA Compliance Check and Save” button to make sure your playlist passes the DMCA test.
If your Playlist passed the DMCA check and saved successfully, you will see a notification at the top of your Playlist pane. You can read more about creating Playlists here.
Step 5: Schedule Events
Click on the Schedule tab on the Live365 Navigation Bar. Create your first scheduled Event by clicking the “Create New Event” button in the upper right hand corner of the page.
You can also click on the calendar at the time you wish to schedule your Event and the Event generator will automatically fill in the date and time for you accordingly.
Give your Event a title and select the date and time you wish the Event to start (if they’re not already populated). Select a duration for your Event. Choose a Playlist with which you’d like populate the Event, and whether or not you’d like to have a Strict or Flexible Event type. Strict Event types will start at the exact specified Event start time. Flexible Event types will delay their starts until the previous track has finished.
The Live365 interface also allows you to create Recurring Events. Read more about Recurring Events here.
When you are satisfied with your Event, click the “Submit” button.
If your Event does not pass the DMCA check, you will see an error at the bottom of the Create Event window. If your event passes the DMCA check, your schedule will show the Event you have just created.
Clicking on an Event in the calendar will open a window from which you can view the tracks scheduled in the Event.
At the top of the Edit Event window, you have the option to delete your Event by clicking on the “Delete Event” button.
Step 6: Share your Station
Once you’ve scheduled your Playlists in Events, your station’s stream will launch within minutes!
Click on the Settings tab in the Navigation Bar, then click on Station Profile. There you will find all the information about your station from image, station name, description, and your social media links for the embeddable player.
Scroll down to the Listen Links section of the Station Profile pane. Click on the Quick Link to listen to your stream in your web browser. There are also Listen Links for any platforms that require a PLS, M3U, or ASX file.
Live365 provides an embeddable player widget option for your website. Copy and paste the .html code onto your website from the Licensed Player Button textbox.
To view your station in the Live365 station directory, click on the Station Profile link. You can customize the links and the cover art on your station profile page in Settings > Station Profile.
The best way for your listeners to experience your stream is by using the Live365 Licensed Player. You will find the link to your custom Licensed Player in this section. Share this link widely. You can read more about your Licensed Pop-out Player here.
Don't forget to turn on AutoDJ to fill in the spaces between your scheduled Events.
If you have further questions, don’t hesitate to contact the Live365 team for more details!